---
title: "Manage the Content Library"
description: "Organize company templates and set viewer, editor, and administrator access"
---

Content managers maintain the shared company workspace. Your organization needs the Content Distribution add-on, and designated content managers are assigned through the client portal.

Open **Grunt** > **Library** to manage the workspace.

<Frame caption="The company workspace and its shared template folders">
  <img src="/images/powerpoint-add-in/support/managing-template-wor-01.png" alt="The company workspace and its shared template folders" width="452" height="784" />
</Frame>

## Create and rename folders

Use the company's **⋯** menu and choose **Add Folder**. To rename an existing folder, open that folder's **⋯** menu and choose **Rename**.

Choose descriptive names based on a department, use case, or content type so people can find the right material.

<Frame caption="Add a folder from the company workspace menu">
  <img src="/images/powerpoint-add-in/support/managing-template-wor-02.png" alt="Add a folder from the company workspace menu" width="504" height="137" />
</Frame>

## Set folder permissions

Open the folder's **⋯** menu and choose **Manage**.

<Frame caption="Manage opens the access settings for a folder">
  <img src="/images/powerpoint-add-in/support/managing-template-wor-03.png" alt="Manage opens the access settings for a folder" width="523" height="241" />
</Frame>

Grant access to the company or add individual users by email. For broadly shared material, company-wide **Viewer** access lets current and new employees use the templates. Assign **Editor** or **Admin** separately to people maintaining the content.

<Frame caption="Set company access and add individual users to a folder">
  <img src="/images/powerpoint-add-in/support/managing-template-wor-04.png" alt="Set company access and add individual users to a folder" width="610" height="169" />
</Frame>

| Access | See folder | Insert templates | Edit or delete originals | Manage folder access |
| --- | --- | --- | --- | --- |
| **None** | No | No | No | No |
| **Viewer** | Yes | Yes | No | No |
| **Editor** | Yes | Yes | Yes | No |
| **Admin** | Yes | Yes | Yes | Yes |

A Viewer can edit their inserted copy; that does not change the shared original.

## Make a new folder visible

New company folders start hidden from other users so you can prepare content before sharing it. When the folder is ready, change the company entry from **None** to **Viewer**, or grant access to specific users.

If users still cannot see it, confirm they have access to the add-on and ask them to restart PowerPoint.

## Maintain templates

Select a template and use its available controls to edit, rename, or delete it. Check which item you selected before changing a shared original.

<Frame caption="Controls for a selected library item">
  <img src="/images/powerpoint-add-in/support/managing-template-wor-05.png" alt="Controls for a selected library item" width="312" height="75" />
</Frame>

Read [Content Library](/powerpoint-add-in/user/content-library) for saving and inserting content, or [Grunt Academy](/powerpoint-add-in/user/academy) for guided tutorials.